Terms and Conditions

 

1.    General Terms

1.1. These terms and conditions (“T&C“) shall apply for the participation and the associated ticket purchase for the conference “Q-Summit 2018”, taking place from the 26th – 28th April 2018, organized by the Q-Summit an der Universität Mannheim e. V. Differing terms and conditions of the participant shall not ap

1.2. The organizer reserves the right to change or complement these regulations. Possible changes or additions gain validity through publication on this website (www.q-summit.com).

1.3. Our offer is exclusively addressed to people of adult age.

 

2.     Registration and Conclusion of Contract

2.1. Registration for participation is only possible through the conference management & ticketing platform Q-Summit, provided by the ticketing partner doo GmbH.

2.2. The organizer submits an offer to conclude a purchase contract with the information provided on the website. The participant accepts the offer to conclude a purchase contract by completing the ordering process and clicking the button “Book Now” in the last step of the order form. To successfully accept the offer the participant has to fill out all necessary fields in the order form (all fields which are not marked with “(optional)” are necessary) as well as to accept the terms and conditions.

2.3. The contract for participation is only concluded after the ticketing partner has confirmed the registration in writing via e-mail. Changes and/or additions to the contract must be made in writing. This also applies in particular for the cancellation of this written form agreement.

2.4. The organizer reserves the right to limit the participation in the conference. Registrations will be considered in order of receipt of payment. The organizer will immediately give notice should the participation in the conference not be possible due to overcrowding.

3.    Prices

3.1. The price provided in the confirmation of registration is final and binding for the participant.

3.2. All prices include the applicable VAT where necessary. No additional delivery and/or shipping costs arise unless separately disclosed.

3.3. Special discounts (for students, seniors, severely disabled persons etc.) will be separately disclosed as well if they are granted. No special discounts (for students, seniors, severely disabled persons etc.) can be granted If they are not disclosed. The discount is only to granted under presentation of appropriate proof (student ID, ID card with proof of age, severely disabled pass). Proof must be provided in advance of the event. If proof cannot be provided, the participant has to retroactively pay the difference between the reduced price and the original price at the beginning of the event in order to gain access.

 

4.    Payment

4.1. Payments can only be made by credit card (Visa, MasterCard) or PayPal. If additional fees occur, they are separately disclosed.

4.2. In case of payment with credit card the participant will be asked to enter his/her credit card data during the payment process. The corresponding credit card account will subsequently be charged with the total price (including possible shipping costs).

4.3. Q-Summit an der Universität Mannheim e.V. uses third party services to ensure secure transactions. These have their own terms and conditions to which reference is hereby made.

4.4. Q-Summit an der Universität Mannheim e.V. can demand proof of payment at any time in order to solve possible conflicts during the course of purchase.

 

5.    Data Protection

5.1. Events (co-)organized by Q-Summit an der Universität Mannheim e.V. thrive on their participants. Therefore, the association has the right to use audio-, photo- and video-material created during the events. This usage includes the free and commercial transfer to sponsors and partners, as well as publication for promotional purposes. The transfer of personal data includes the personal data provided by the user and participant during the registration process, in particular the transfer of the provided curriculum vitae (CV).

5.2. The organizer will only store, change and transfer the data collected from the participant for an event (e. g. by purchasing a ticket or registering for an event) for its own business purposes. This is necessary for the execution of the contract (e. g. for access control during the event).

5.3. By agreeing to these terms and conditions the participants expressly confirms: I agree that my personal data can be saved by the organizer in machine-readable form and that my personal data can be collected, used, processed and made available to the public on the list of participants within the purpose of the organisation. I can revoke this statement by emailing the organizer at any time.

 

6.    Refund and Transfer of a Ticket

6.1. A ticket for an event organized by Q-Summit an der Universität Mannheim e. V. can only granted no less than 14 days before the event and a cancellation fee of 50% of the ticket price will be retained unless disclosed otherwise.

6.2. A refund of ticket is only possible in exchange of the original ticket. Refunding a ticket after the return deadline is not possible. If a ticket is refunded additional costs such as traveling or accommodation expenses cannot be claimed from Q-Summit an der Universität Mannheim e. V.

6.3. Transferring a ticket onto a third party is not possible.

6.4. Damaged or lost tickets will not be replaced or refunded.

6.5. The tickets purchased are for your own personal use or that of your business only and may not be resold or transferred for commercial gain under any circumstances. Where there has been any re-sale or attempted re-sale (or any other breach of this term) Q-Summit an der Universität Mannheim e. V. reserves the right to cancel the relevant tickets with immediate effect.

6.6. If the event is cancelled due to unforeseen reasons (force majeure), ticket holders will be refunded the price of the ticket against the receipt. Q-Summit an der Universität Mannheim e. V. does not hold itself liable for any other expenses incurred, such as travelling or accommodation expenses. Q-Summit an der Universität Mannheim e. V. will immediately notify participants in the case of cancellation of the event due to unforeseen reasons.

6.7. The order confirmation does not grant access to the event, only the original ticket grants access to the event. The ticket is only valid in conjunction with a valid ID with a picture.

6.8. Q-Summit an der Universität Mannheim e. V.            is not responsible for any loss or damage as a result of substitution, alteration, cancellation or postponement of an event. As such, Q-Summit an der Universität Mannheim e. V. reserves the right to alter or modify the advertised speakers, partners and/or topics as well as date, time and location of the events, without any liability whatsoever. Any substitutions or alterations will be updated on our web page as soon as possible.

6.9. Q-Summit an der Universität Mannheim is not responsible for any loss or damage as a result of a substitution, alteration, cancellation or postponement of an event. As such, Q-Summit an der Universität Mannheim reserves the right to alter or modify the advertised speakers, partners and/or topics as well as date, time and location of the events, without any liability whatsoever. Any substitutions or alterations will be updated on our web page as soon as possible.

6.10. In case of either the event or the location (event venue) being changed, in general tickets remain vaild.

6.11. In the case of rescheduling an event, the cardholder’s ticket may be returned by a deadline to be determined by the orgaznizer, preferably immediately after the announcement of the new event date. After the deadline has expired, any claims for reimbursement will expire.

 

7.    Non-disclosure Agreement

7.1. „Confidential Information” shall mean any and all oral, written, visual, and/or other tangible forms of information, material or know-how, in particular regarding any data, process, business plan, specifications, technique, program, business information or other proprietary information relating to Q-Summit an der Universität Mannheim e. V., disclosed, directly or indirectly, by Q-Summit an der Universität Mannheim e. V. All “Confidential Information” shall only be transmitted and processed within the aforementioned purpose by every contractual partner (including participants, even under a respective secrecy agreement between the contractual partner of Q-Summit an der Universität Mannheim e. V. and a third party, and shall not be used for the contractual partner’s own benefit or the benefit of any third party without the prior written consent of Q-Summit an der Universität Mannheim e. V.

 

8.    Liability

8.1. Every participant takes part in events organized by Q-Summit an der Universität Mannheim e. V. at his own risk and has to act with appropriate care and consideration. Q-Summit an der Universität Mannheim e.V. will not be liable for any loss, injury or damage during events. Q-Summit an der Universität Mannheim will not be liable for any lost or stolen tickets or valuables.

8.2. Q-Summit an der Universität Mannheim reserves the right to refuse admission to any event or conference for any behaviour, which it deems unacceptable, or for breach of the terms and conditions.

 

9.    Other Terms and Conditions

9.1. These terms and conditions and all other contractual relationships with Q-Summit an der Universität Mannheim e. V. shall be governed exclusively by German law. The jurisdiction for all arising disputes from or in connection with this contract is Mannheim, Germany. Contract Language is exclusively English.

9.2. A contract with Q-Summit an der Universität Mannheim e. V. is only valid if it is concluded by an authorized member of the board according to the statutes of the association.

9.3. Should one or more provisions of these terms and conditions be deemed invalid in whole or in part, this shall not affect the validity of the remaining provisions hereof. The ineffective or unworkable provision is replaced by an effective and workable provision the effects of which come closest (primarily) to the association’s purpose and (secondarily) to the purpose of the ineffective or unworkable provision. This also applies the case of a contract being deemed invalid in whole or in part.

9.4.The organizer points out that besides our own terms and conditions the terms and conditions of the ticketing partner doo GmbH additionally apply for the use of the conference management & ticketing platform. These terms and conditions are thereby part of the previous terms and conditions. These terms and conditions can be obtained via the following link: https://doo.net/en/terms.html

Declaration of Consent

Declaration of Consent – Photos and Videos

Hereby I declare that I consent that photo, video and material produced during the conference “Q-Summit 2018”, taking place 26th – 28th April 2018 and organized by Q-Summit an der Universität Mannheim e. V., can be published and used by the association. The right of use can also be given to third parties both – including partners and sponsors – free of charge and against payment.

I am aware that I will not be compensated for the use and/or publication of the material. This consent is indefinite and can only be revoked if there is good cause.

Q-Summit an der Universität Mannheim e. V. is not liable for third parties using its website content (https://q-summit.com) for different purposes without its knowledge, in particular by downloading and/or copying film or photo material.

Declaration of Consent

Declaration of Consent – CVs and Contact Information

Hereby I declare that I consent that the contact information and CV provided during the registration process for the conference “Q-Summit 2018”, taking place 26th – 28th April 2018, can be used and given to partners and sponsors by the organizer, Q-Summit an der Universität Mannheim e. V., within the purpose of the association as well as in the course of organizing and realizing the event. This can happen both free of charge and against payment.

This mainly includes the transfer of contact data and CVs to sponsor and partners of the event in order to allow them to select participants for their workshops and other events related to the conference. Additionally, I consent to the use of my CV and my contact information to invite me to interviews or similar.

I am aware that I will not be compensated for the use of my CV and my contact information. This consent is indefinite and can only be revoked if there is good cause.

Q-Summit an der Universität Mannheim e. V. is not liable for any misuse of my personal data conducted by partners, sponsors as well as unrelated third parties.

Declaration of Consent

Declaration of Consent – Pitch Book

Hereby I declare that I consent that the pitchbook provided during the registration process for the conference “Q-Summit 2018”, taking place 26th – 28th April 2018, can be used and given to partners and sponsors by the organizer, Q-Summit an der Universität Mannheim e. V., within the purpose of the association as well as in the course of organizing and realizing the event. This can happen both free of charge and against payment.

This mainly includes the transfer of the pitchbook to sponsor and partners of the event in order to allow them to select start-ups for speed dating sessions, investor meetings and other events related to the conference. Additionally, I consent to use of my CV and my contact information to invite me to interviews or similar.

I am aware that I will not be compensated for the use of my Pitchbook. This consent is indefinite and can only be revoked if there is good cause.

Q-Summit an der Universität Mannheim e. V. is not liable for any misuse of my pitchbook and trademark rights conducted by partners, sponsors as well as unrelated third parties.

Declaration of Consent

Declaration of Consent – Newsletter

I hereby declare that I consent that Q-Summit an der Universität Mannheim e. V. sends information on its  events, partners and sponors as well as its newletter to the e-mail address stated above.

I can revoke my consent at any time.

Student

35€

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  • Access all speeches
  • Access to exclusive workshops
  • Free catering
  • Free accommodation*
  • On-campus recruiting
  • Exclusive speed dating sessions with top-tier startups and corporations

Media

Free

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  • Access to all speeches
  • Access to exclusive workshops
  • Free catering
  • Exclusive access to the speaker lounge
  • Designated area to interview students, founders and partners
  • Promotion and marketing material

Corporate

149€

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  • Access to all speeches
  • Access to exclusive workshops
  • Free catering
  • Contact to high-potential students
  • Shuttle Service
  • Exclusive speeddating sessions with young founders

Investor

149€

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  • Access all speeches
  • Access to exclusive workshops
  • Free catering
  • Contact to high-potential students
  • Shuttle Service
  • Exclusive speeddating sessions with young founders

Startup

89€

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  • Access all speeches
  • Access to exclusive workshops
  • Free catering
  • Meet VCs and business angels
  • Exclusive contact with high-potential students
  • Pitch your idea in front of top-tier investors
  • Opportunity to apply for our PitchBattle

Student Founder

39€

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  • Access all speeches
  • Access to exclusive workshops
  • Free catering
  • Free accommodation*
  • Meet VCs and business angels
  • Pitch your idea in front of top-tier investors
  • Opportunity to apply for our PitchBattle